Job Description
We are searching for an experienced Accounts Payable Staff Accountant to join our growing team. The ideal candidate is proactive and ready to take ownership of the accounts payable process, including accurately processing and scheduling invoice payments, creating journal entries, and supporting financial reporting activities.
Accounts Payable Processing: - Manage the full cycle of accounts payable, including receiving, reviewing, and processing invoices, purchase orders, and payments.
- Assign correct general ledger codes to invoices to ensure accurate financial reporting and expense categorization.
- Prepare and process payment runs, including checks and ACH.
- Verify and match invoices to purchase orders and receipts, ensuring proper approvals are in place.
- Maintain vendor relationships and resolve any discrepancies or issues with payments.
Journal Entries / Reconciliation: - Accurately prepare and post journal entries in the accounting system. Ensure that each journal entry reflects the correct expense accounts, cost centers, and vendor information.
- Perform monthly review / reconciliations of accounts payable balances and resolve any discrepancies.
Financial Reporting: - Assist with the preparation of monthly, quarterly, and annual financial reports, including AP-related balances and expense analysis.
- Provide AP-related information for financial audits and internal reporting requirements.
Compliance & Controls:
- Maintain and enforce internal controls related to accounts payable and financial reporting processes.
- Ensure adherence to company policies and accounting standards.
- Support the implementation and improvement of AP and reporting processes to enhance efficiency. Other Duties:
- Assist in the preparation of budgets and forecasts, providing insights into AP-related costs and trends.
- Maintain and update the company’s fixed asset register, ensuring all assets are recorded and tracked accurately.
- Perform other accounting and administrative duties as required.
- Bachelor's degree in Accounting, Finance, or related field (or equivalent work experience).
- Minimum of 3-5 years of experience in accounts payable or operational accounting, with a strong understanding of journal entries and financial reporting.
- Proficiency in accounting software (experience with Infor M3 a plus but not required).
- Proficient in Microsoft Excel (pivot tables, lookups, etc.) and other Microsoft Office applications.
- Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
- Strong communication skills with the ability to collaborate with cross-functional teams.
- Ability to work independently and take initiative in a fast-paced environment.
Preferred Experience:
- Familiarity with tax reporting (e.g., 1099, sales tax), Generally Accepted Accounting Principles, and SOX internal controls procedures.
- Previous experience working in or with multinational companies.
Job Tags
Full time, Work experience placement, Work at office